The back office
A dealer management system that does the remembering.
The forecourt half: what you paid, who you bought it from, how long it has been there, what it is worth, who bought it and what paperwork went with them. One system, and every feature is on every tier.
It opens knowing what needs doing
Not a dashboard of numbers to interpret. A list, in order, with the figure each one came from. A car past ninety days goes at the top, with how long it has been on the forecourt and how much of your money is in it: what you paid and what you spent getting it ready, not what it is up for. Below it, cars with too few photographs and your prices against the trade guide.
You can open the demonstration and read that screen yourself without giving anybody your details.
Add a car once
Type the registration standing next to the car. The vehicle history check, the valuation and the stock book entry all come off that one number. It goes out on every channel you have connected, unless you untick one against it, and it is never keyed in again.
What you paid and who you bought it from are recorded at the same time. Your purchase prices and supplier details stay private. They aren’t included in your public adverts or stock feeds.
The invoice fills in the stock book
Raise the sale invoice against a car and the sold half of that car’s stock book row is written from the invoice — date, invoice number, buyer, price, margin, and the VAT on the margin. You are not copying figures from one into the other; a car marked sold with no invoice stays on your dashboard until it has one.
The handover pack prints with the invoice, so the paperwork that has to be right when the car leaves leaves with it.
Download your records whenever you need them
One button downloads everything you have — stock, invoices, stock book, diary. It comes as a JSON file to move or restore, with the stock book and invoices as CSV for an accountant who wants a spreadsheet. It works the same on the day you leave.
Questions
Can I try it before giving you anything?
Yes. The demonstration is a complete back office with an invented dealership in it — a forecourt of cars, a stock book, invoices, a diary with somebody waiting on you. No password and no form, because nothing in it is real. Yours would sit behind your own password.
Does it replace my accounting software?
No, and it is not trying to. It keeps the stock book and raises the invoices, which is the part accounting software does badly or not at all — the VAT margin scheme is not supported in QuickBooks and is not native in Xero. Your accountant still gets their spreadsheet.
From the blog
- From spec to sale, writing a used car advert buyers will readHow to write a used car advert from a confirmed stock record: what buyers scan first, the details that build trust, and a six-step routine to check it.→
- One enquiry, three touchpoints: what happens now and what used toFollow one buyer's enquiry from a 7pm website message to a phone call and a test drive, the old way and with one connected record of every step.→
- Shoot once, sell sooner, a stock photo routine for busy forecourtsA repeatable stock photo routine for a used car forecourt: one spot, one shot list, honest pictures of marks, and photographs kept with the car's record.→
- Start small or buy the suite? How to decide your first moveHow to choose your first move in motor trade software: find the bottleneck, test what connected means, and see when one module or the whole suite fits.→
Read next
- Create the invoice. Update the stock book automatically.Sales invoicing and a VAT margin scheme stock book that fills itself in from the invoice, with printed handover packs. Built for UK used car dealers.→
- Run checks and valuations from your dashboard.Vehicle history checks, what the trade calls an HPI check, and trade and retail valuations: pay as you go, bought and run inside your dealer software.→
- Type a car in once, and choose where it goes.Add a car once and it is on your own website and in the stock feed for MOTORS, CarGurus and Gumtree, unless you untick one. Never keyed in twice.→
See your dealership website redesigned, free.
Send us your current website and we’ll redesign it with your own cars and photographs, ready in 5 working days. No payment details and no obligation.
Don’t worry about switching. We take care of the move: your email stays as it is, every old page is redirected to its new one, and your stock comes in from a file. We also set up the feeds for MOTORS (with Cazoo and eBay), CarGurus (with PistonHeads) and Gumtree, and Auto Trader through your own Auto Trader account, once Auto Trader has approved the connection.
Going live is optional: from £179 a month, including your bespoke website, on a twelve-month minimum.